CHE Officer Guide/Calendars

{official-document}

CHE Calendar Process

In order to get an item on the official calendar, each CHE must designate one person as their calendar contact using the Calendar Contact Survey. That person will be added to a googlegroup, and members of that group can add a calendar item to a Player Staging calendar. GMs will then review it and move it onto the live calendar. Your designee should be a reasonably stable and reliable, officer-based point-of-contact that is trusted to submit appropriate calendar entries and will follow the process as laid out. If you need to change the person, you will complete a new entry in the Calendar Contact Survey, but this should be a rare occurrence (preferably less than once a year).

The House chair (or designee) should complete the survey naming the officer who will be the calendar contact. You'll need a non-play.net email so they can be added to the googlegroup and have access to the calendar.

Survey Link: https://docs.google.com/forms/d/1d4QYyykET0H7GjF9rrQR3CkhjI8hWbq9vP_OrjZUNHc/edit

Adding Items to the Official Calendar

1. The designated calendar person adds an item to the calendar. That's it, nothing else!
2. The CHE GM will get an email, review the entry, and move it to the primary CHE calendar that feeds into the official calendar. There may be a brief delay between it moving off the staging calendar and being visible to you.
3. If it is still on staging after 3-4 days, please email gs4-che@play.net to just query the CHE GM and make sure it didn't get lost (include the date/time/event info, so she can look).
4. If it is no longer on staging, but you do not see it on the primary calendar, and it has been more than 24 hours since it moved off staging, again, email gs4-che@play.net.
5. INFORMATIONAL ONLY -- the rep you assigned to the email list is the one who will do this.

Calendar Entry Requirements

• Preface all titles with [CHEs]
• Do not use lich #s, but you can use the real room IDs.
• Use complete sentences, good grammar, and provide enough information in the description that players know what is going on.
• I recommend restating the date, time, and time zone of the event in the description field as well.
• You must include the name of your house and the submitting officer at the end

Example:

Title:  [CHEs] Xynwen's Zany Zoology Extravaganza!
(select day, time, recurrence)
Location:  The Crossroads, House of the Rising GameMaster, Outer Portcullis
Description:
Join House of the Rising GameMaster on Thursday, January 1, 2050 for a fun-filled lecture on various exotic fauna throughout Elanthia.  After the lecture, a tour through the GM Zoo Pens will be held -- enter at your own risk!  We will meet outside the House at its Outer Portcullis in the Crossroads at 9 pm eastern (room #1234567).

Submitting House:  House of the Rising GameMaster, submitted by Xynwen 

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