White Haven: Difference between revisions

The official GemStone IV encyclopedia.
Jump to navigation Jump to search
 
(77 intermediate revisions by 9 users not shown)
Line 2: Line 2:
'''White Haven''' is a great house located in the town of [[Icemule Trace]], and a member of the [[Co-operative Houses of Elanthia]], or [[CHE]].
'''White Haven''' is a great house located in the town of [[Icemule Trace]], and a member of the [[Co-operative Houses of Elanthia]], or [[CHE]].


It often provides various services at its public courtyard, and is a focus of the community of adventurers in the [[Icemule Trace]] and [[Pinefar|Pinefar Trading Post]] region.
It often provides various services at its public courtyard, and is a focus of the community of adventurers in the [[Icemule Trace]], [[Pinefar|Pinefar Trading Post]] and all of the [[Northwatch]] region.


For more information, visit the House White Haven website: http://housewhitehaven.weebly.com/
== Bylaws, Charter, and Joining Information ==

== Bylaws and Charter ==


===PURPOSE OF THE HOUSE===
===PURPOSE OF THE HOUSE===


White Haven is established as a beacon of hope to the citizens of Icemule against a world torn by differences. We strive to set an example by providing service and fellowship to all and seek to foster unity while enhancing the wisdom of our members. We strive to promote a more unified and peaceful Icemule and Elanthia through our mission which is: To offer hope by fostering a peaceful and harmonious coexistence of all citizens of Icemule and Elanthia through our service and by striving to advance the wisdom of our members.
White Haven was established as a beacon of hope to the citizens of Icemule against a world torn by differences. We strive to set an example by providing service and fellowship to all and seek to foster unity while enhancing the wisdom of our members. Our mission is to offer hope by fostering a peaceful and harmonious coexistence of all citizens of Icemule and Elanthia through our service and by striving to advance the wisdom of our members.


===STATEMENT OF GOVERNING===
===STATEMENT OF GOVERNING===


The governing body is composed of seven Officer Positions. The Luminary and Sage each bear ultimate responsibility and authority for the House as a whole. The Impresario, Financier, Liaison, Steward, and Lore Master are responsible for ensuring the functions and duties of their respective positions are satisfactorily met. Each Officer serves voluntarily to fulfill the responsibilities of the Elanthia House System rules. Additionally, they fulfill other duties as specifically delegated within the authority of the Luminary and Sage. The Luminary and Sage have authority over, and overall responsibility for, the House's activities. All Officers are subject to impeachment power of the Officers (see “Impeachment”).
The governing body is composed of ten Officer Positions. The Merrymaker and Lightweaver each bear ultimate responsibility and authority for the House as a whole, and are responsible for the actions and responsibilities of all other Officers. The Chronicler, Maven, Scribe, Lodestar, Liaison, Concierge, Librarian, and Agent are responsible for ensuring the functions and duties of their respective positions are satisfactorily met. Each Officer serves voluntarily to fulfill the responsibilities of the Elanthia House System rules, as well as any other duties as specifically delegated within the authority of the Merrymaker and Lightweaver. All Officers are subject to impeachment power of the Officers (see “Impeachment”).


===HOUSE OFFICERS===
===HOUSE OFFICERS===


HOUSE OFFICERS
⚫
White Haven has chosen seven Primary House Officer Positions. Their responsibilities and roles are defined below. House bylaws and policies are subject to change upon a majority vote of officers. As they bear the ultimate responsibility for the well-being of the House, the Luminary and Sage have the combined authority to overturn the majority vote for any issue with the supporting vote of one other Officer. The Luminary will have the final say in the event that a tie-breaking vote is necessary.


⚫
White Haven has chosen ten primary House Officer positions. Their responsibilities and roles are defined below. House bylaws and policies are subject to change upon agreement of the Merrymaker and Lightweaver. Any changes to the bylaws opposed to will be brought to a majority vote, and in the event of a tie, the decision will be made final by the Merrymaker.
⚫
1. Luminary and Sage: The Chairman and Co-Chairman of the House. Will act as a guiding light to not only Members and Officers of the House, but to the community at large. These leaders of the organization bear ultimate responsibility for the actions of the House as a whole. The Luminary and Sage have authority over all decisions and actions of the House organization and are also ultimately responsible for the same. As such, each may proxy for any other officer responsibilities in the event of absence, vacancy or need., or (at their discretion) delegate necessary functions (temporarily or permanently) to another Officer, with the assuming Officer's permission.


⚫
'''1&2. Merrymaker and Lightweaver:''' The Chairman and Co-Chairman of the House. Will act as a guiding light to not only Members and Officers of the House but to the community at large. These leaders of the organization are responsible for the actions of the House as a whole. The Merrymaker and Lightweaver have authority over all decisions and actions of the House organization and are also ultimately responsible for the same. As such, each may proxy for any other Officer’s responsibilities in the event of an absence, vacancy or need, or (at their discretion) delegate necessary functions (temporarily or permanently) to another Officer, with the assuming Officer's permission.
2. Impresario: House record-keeper. Works alongside other Officers and members to organize and maintain all House events both recurring and unique.


'''3. Chronicler:''' House records keeper. Organizes maintains and records all House events both recurring and unique. Keeps necessary records for archival and historical purposes for the House.
⚫
3. Financier: Chief financial officer and responsible for maintaining the financial records of the House and seeing that all debts are paid and expenses are accounted. Responsible for withdrawing approved funds from the House coffers. Facilitates strategic thinking with the other Officers about short and long-term financial vitality. Establishes a Ledger that tells the Officers at a glance how the House is doing.


⚫
'''4. Maven:''' Chief financial officer and responsible for maintaining the financial records of the House and seeing that all expenses and income are accounted for.Responsible for withdrawing approved funds from the House coffers. Facilitates strategic thinking with the other Officers about short and long-term financial vitality. Reports monthly on expenditures/income/and state of finances and gives a yearly recording of such to the Chronicler.
⚫
4. Liaison: The Public Relations contact for White Haven. Responsibilities include interfacing with local authorities and managing relations with other CHEs and MHOs. The Liaison's goals include recruitment of new members and promoting House tenets and standards in the community. Liaison is responsible for promotion/drawing people in for community events.


5. Steward: Assists the Impresario with correspondence and event-planning. Also acts as the main contact for renting out the House Chapel, Ballroom, Banquet Hall and Greenhouse for public and private events.
'''5. Scribe:''' Assists the Chronicler with correspondence and event-planning. Also acts as the main contact for renting out the House Chapel, Ballroom, Banquet Hall and Greenhouse for public and private events.


'''6. Lodestar:''' Assists the Maven as needed with reporting and sharing records with the Chronicler.
⚫
6. Lore Master: Responsible for being a leader in education of Elanthian history, lore/magical studies, and current events to actively share that information freely with others and be a go-to source of information when needed. Oversees the House Library, and is responsible for at least one (1) yearly tutorial event.

⚫
'''7. Liaison:''' The Public Relations contact for White Haven. Responsibilities include interfacing with local authorities and managing relations with other CHEs and MHOs. The Liaison’s goals include recruitment of new members and promoting House tenets and standards in the community. Liaison is responsible for promotion/drawing people in for community events. Shares event information with News outlets.

'''8. Concierge:''' Works with Officers and members to create and realize House Events. Assists with tours and groundwork on the condition/update of the House. Reports pertinent information to the Chronicler for documentation purposes.

⚫
'''9. Librarian:''' Responsible for being a leader in the education of Elanthian history, lore/magical studies, and current events to actively share that information freely with others and be a go-to source of information when needed. Oversees the House Library and is responsible for at least one (1) yearly tutorial event. Gives a short report yearly on books in house, acquisitions, removals, and recommendations on updating, adding to the House Library.

'''10. Agent:''' The Agent shall act on behalf of House White Haven in matters of security both concerning the House and the entire region of Icemule. The Agent will acquire information pertinent to security matters. In times of invasion, danger from criminalities, and unlawful happenings the Agent will gather intelligence on these activities and report findings to the House Officers as a whole. The Agent is also charged with ongoing protection and security of the House grounds and the House officers. Is permanently on loan to provide protection to Icemule government officials, and any visiting officials to Icemule.


'''All Officers Are Expected To:'''
'''All Officers Are Expected To:'''
Line 34: Line 44:
: - Assist in event planning and organization.
: - Assist in event planning and organization.


: - Attend weekly meetings and events when possible.
: - Attend meetings and events when possible.


: - Abide by Gemstone IV policy and bylaws of the house and Officer Handbook.
: - Abide by Gemstone IV policy and bylaws of the house and Officer Handbook.
Line 42: Line 52:
===TERMS OF OFFICE===
===TERMS OF OFFICE===


The seven offices - Luminary, Sage, Impresario, Financier, Liaison, Steward, and Lore Master are established for life, subject to the impeachment power of the combined vote as described below.
The ten offices - Merrymaker, Lightweaver, Chronicler, Maven, Scribe, Lodestar, Liaison, Concierge, Librarian, and Agent - are established for life, subject to the impeachment power of the combined vote as described below.


At any time, Officers may retire from their office voluntarily. In the event that an Officer should retire, advance to another position, or disappear without notification for an extended period of time (in excess of 60 days), then the position may be filled by another Officer upon receiving a majority vote of the remaining officers. Should no Officer receive a winning vote, the Merrymaker and Lightweaver will have the final say.
At any time, Officers may retire from their office. General members will then have opportunity to apply to succeed them in their responsibilities. Only those individuals who have been members of the House for a minimum of (4) months are eligible to apply for Officership, unless special circumstance and a unanimous vote from all the remaining Officers applies. The application process must be done both publicly (announced personally their intention to apply at a House meeting) and privately (e-mail to the House officers). The successor chosen by majority vote of the current Officers becomes the new Officer. The retiring Officer becomes simply a general member. An updated list of Officers will be added to these bylaws as needed by the Impresario or Luminary.


Should an Officer retire or otherwise disappear without notification for an extended period of time (in excess of 60 days), then the unfilled Officer position may be filled by another Officer upon receiving a majority vote of the remaining officers. Should no Officer receive a winning vote, the remaining Luminary or Sage will have the final say. Should no Officer volunteer to fill the position, the position will be announced publicly and applications accepted from the general membership. Upon the retirement, or advancement of the any officer position, these offices will be filled as follows: The Officers will elect a successor by majority vote. If no current Officer desires to volunteer for the open position, the position will be announced publicly and applications accepted from the general member for the position. The remaining Officers will interview and by vote, induct a succeeding Officer.
Should no Officer volunteer to fill the position, a public announcement will be made and applications accepted from the general membership. The remaining Officers will interview and by vote, induct a succeeding Officer.


===IMPEACHMENT===
===IMPEACHMENT===


The House Officers (other than the Officer being impeached) may, by unanimous vote, replace or remove an Officer from their station. If the Officer being impeached is the Luminary or Sage, a new Luminary or Sagel will be selected from among the remaining Officers. In such instances, the remaining Luminary, Sage, or a GM will invest the new Luminary or Sage. Impeachment is an extreme action. It indicates a failing of the House Officers and Leaders to practice what they preach -- peaceful and harmonious coexistence -- and therefore it should never happen except in the direst circumstances. Impeachment may also be grounds for expulsion from House membership. See Article VII.B for guidelines.
The House Officers (other than the Officer in question) may, by unanimous vote, replace or remove any Officer from their station, including the Merrymaker and Lightweaver. Upon Impeachment, the role should be filled using the aforementioned methods of replacement. Impeachment is an extreme action, indicating a failing of the House Officers and Leaders to practice what they preach -- peaceful and harmonious coexistence. It should therefore never occur save the most dire circumstances. Impeachment may also be grounds for expulsion from House membership. See Article VII.B for guidelines.


===BYLAWS===
===BYLAWS===
Line 59: Line 69:
====Article II Membership Requirements:====
====Article II Membership Requirements:====


1. A member must be at least level 5. The member must pay dues as described below. The member must not be a member of any other House, nor be on the CHE blacklist. The member must have read and agreed to follow the House System Rules and these bylaws.
1. A member must be at least level 5. The member must pay dues as described below. The member must not be a member of any other House, nor be on the CHE blacklist. The member must have read and agreed to follow the House System Rules and these bylaws.


2. The applicant is required to follow the procedure as explained in Article X of these bylaws.
2. The applicant is required to follow the procedure as explained in '''Membership Application Process''' at the end of these bylaws.


3. The applicant must be sponsored by at least one House Officer or current member and not be objected to by any Officer. If there is no such objection after one week's notice, the Luminary or Sage will induct the applicant. A rejected applicant is free to request reconsideration at any time subject to the same requirements.
3. The applicant must be sponsored by at least one House Officer or current member and not be objected to by any Officer. If there is no such objection after one week's notice, the Merrymaker or Lightweaver will induct the applicant. A rejected applicant is free to request reconsideration at any time subject to the same requirements.


4. Once approved for membership, the applicant will be contacted to establish an appointment for their induction.
4. Once approved for membership, the applicant will be contacted to establish an appointment for their induction.


5. Upon induction, applicants will pay 50,000 silver in a one time membership due. 50,000 silvers will be automatically given to the House Clerk.
5. Upon induction, applicants will pay 50,000 silver in a one time membership due.


6. Membership is unrestricted by consideration of nationality race, creed, life-style, size, color, sex or age.
6. Membership is unrestricted by consideration of nationality race, creed, life-style, size, color, sex or age.


7. The member must provide the officers with an e-mail address upon induction and payment of initial dues, for purposes of notification of House activities
7. The member must provide the officers with an e-mail address at the time of application.


====Article III Membership Services:====
====Article III Membership Services:====
Line 85: Line 95:
5. Hot Springs: The Hot Springs is the House Pool, where members may relax and swim as their heart desires.
5. Hot Springs: The Hot Springs is the House Pool, where members may relax and swim as their heart desires.


6. Greenhouse: The Greenhouse will be maintained by the House as a place for special events such as weddings and parties. The Greenhouse may be reserved, free of charge, for such private events by non-members whom have asked an officer of the house for such, or reserved for such use by members.
6. Greenhouse: The Greenhouse is maintained by the House for special events like weddings and parties. It can be reserved, for a fee, for private events by members or non-members through the House Officer--Scribe.


7. Library, Music Room, Curiosity Room and Lounge: These rooms, maintained by the House are also for member use.
7. Library, Music Room, Curiosity Room and Lounge: These rooms, maintained by the House are also for member use.
Line 95: Line 105:
1. Grand Courtyard: The Grand Courtyard will be maintained by the House as a place for all citizens to find healing, and for all empaths and clerics to work at their chosen professions in relative peace and quiet (compared to the city streets). This room is an Earthnode. There will also be a monument promoting those individuals, Houses, and other organizations which provide monetary support to the House.
1. Grand Courtyard: The Grand Courtyard will be maintained by the House as a place for all citizens to find healing, and for all empaths and clerics to work at their chosen professions in relative peace and quiet (compared to the city streets). This room is an Earthnode. There will also be a monument promoting those individuals, Houses, and other organizations which provide monetary support to the House.


2. White Haven Banquet Hall: The Banquet hall will be maintained by the House as a place for special events such as wedding receptions and parties. The Banquet Hall may be reserved for such private events, for a fee, by non-members whom have asked the Impresario for such, or reserved for such use by members.
2. White Haven Banquet Hall: The Banquet hall will be maintained by the House as a place for special events such as wedding receptions and parties. The Banquet Hall may be reserved for such private events, for a fee, by non-members whom have asked the Scribe for such, or reserved for such use by members.
3. Chapel and Meeting Room and Guest Rooms: The Chapel will be maintained by the House, for use of weddings and prayer services. The Chapel may also be reserved for a fee by non-members who have asked the Impresario for such. The Meeting Room, also maintained by the House, shall be used for member and Officer Meetings. White Haven also has Guest rooms that shall be maintained by the House, for use by members and their guests, or for non-members who have rented them from the Impresario, for private purposes.
3. Chapel and Meeting Room and Guest Rooms: The Chapel will be maintained by the House, for use of weddings and prayer services. The Chapel may also be reserved for a fee by non-members who have asked the Scribe for such. The Meeting Room, also maintained by the House, shall be used for member and Officer Meetings. White Haven also has Guest rooms that shall be maintained by the House, for use by members and their guests, or for non-members who have rented them from the Scribe, for private purposes.


4. Lockshop: The Lockshop will be maintained by the House as a place for all citizens to find locksmiths willing to open containers for tips and for all locksmiths of suitable skill to pick locks in relative peace and quiet (compared to the city streets). Accessible through the Courtyard, through the Arch, and available to the public.
4. Locksmith’s Den: The Locksmith’s Den will be maintained by the House as a place for all citizens to find locksmiths willing to open containers for tips and for all locksmiths of suitable skill to pick locks in relative peace and quiet (compared to the city streets). Accessible through the Courtyard, through the Arch, and available to the public.


====Article V Membership====
====Article V Membership====
Line 105: Line 115:
1. Categories of membership in this House are General Member, Officer and Emeritus Founder.
1. Categories of membership in this House are General Member, Officer and Emeritus Founder.


: - '''A. General Member:''' A player who has met minimum House and government standards for membership and paid 50,000 silvers in lifetime dues. General members do not pay quarterly dues.
: '''A. General Member:''' A player who has met minimum House and government standards for membership and paid 50,000 silvers in lifetime dues. General members do not pay quarterly dues.


: - '''B. Officers:''' A general member who has shown a desire and initiative to assist and serve their fellow house members. They are placed in office by a majority vote of Officers, with the Luminary giving a tie-break vote if necessary. Officers must have been a member of the house for a minimum of (4) months, unless special circumstances and a unanimous vote of remaining Officers applies. They are required to complete an Officer application and complete an interview process with the current board of Officers. Once chosen for office, additional authority, privileges, and responsibilities are added upon their shoulders as detailed in these bylaws.
: '''B. Officers:''' A general member who has shown a desire and initiative to assist and serve their fellow house members. They are placed in office by a majority vote of Officers, with the Merrymaker giving a tie-break vote if necessary. Officers must have been a member of the house for a minimum of (4) months, unless special circumstances and a majority vote of remaining Officers applies. They are required to complete an Officer application and complete an interview process with the current board of Officers. Once chosen for office, additional authority, privileges, and responsibilities are added upon their shoulders as detailed in these bylaws.


:: At any time, Officers may retire from their office. General members will then have opportunity to apply to succeed them in their responsibilities. Only individuals who have been a member of the House for at least (4) months are eligible to apply, unless special circumstances as well as a unanimous vote of the remaining Officers applies. The application process must be done both publicly (announced personally their intention to apply at a House meeting or Event) and privately (e-mail to the House officers). The successor chosen by majority vote of the current Officers becomes the new Officer. The retiring Officer becomes simply a general member.
:: At any time, Officers may retire from their office. General members will then have opportunity to apply to succeed them in their responsibilities. Only individuals who have been a member of the House for at least (4) months are eligible to apply, unless special circumstances as well as a unanimous vote of the remaining Officers applies. The application process must be done both publicly (announced personally their intention to apply at a House meeting or Event) and privately (e-mail to the House officers). The successor chosen by majority vote of the current Officers becomes the new Officer. The retiring Officer becomes simply a general member.


: - '''C. Emeritus Founders:''' White Haven Founders are no longer active and have passed their responsibilities down to our current Officers. Current members and Officers pay tribute and give thanks for the efforts and vision which lead the establishment of our noble and long-standing House: White Haven, the only Official House in Icemule Trace.
: '''C. Emeritus Founders:''' White Haven Founders are no longer active and have passed their responsibilities down to our current Officers. Current members and Officers pay tribute and give thanks for the efforts and vision which lead the establishment of our noble and long-standing House: White Haven, the only Official House in Icemule Trace.


Our Emeritus Founding Officers are as follows:
Our Emeritus Founding Officers are as follows:
Tivas, Sigurd, Llyleth, Evaran, Gwendolyne d'Britannia, Xyelin, Pacioli
Tivas, Sigurd, Llyleth, Everan, Gwendolyne d'Britannia, Xyelin, Pacioli


====Article VI Finances:====
====Article VI Finances:====
Line 120: Line 130:
1. Membership contributions to General House Funds will be considered donations to the House.
1. Membership contributions to General House Funds will be considered donations to the House.


2. Purpose of General House Fund: The General Funds can be drawn upon by the Chandler for House expenses, House entertainment (parties), loans, etc. Members are not required to contribute to General House Fund.
2. Purpose of General House Fund: The General Funds can be drawn upon by the Maven for House expenses, House entertainment (parties), loans, etc. Members are not required to contribute to General House Fund.


3. Contributions do not entitle a member to special privileges.
3. Contributions do not entitle a member to special privileges.
Line 126: Line 136:
4. Contributions will not be accepted in lieu of dues or loan payments.
4. Contributions will not be accepted in lieu of dues or loan payments.


5. Contributions must be reported to the Chandler so that possible discrepancies in the accounts (system) may be found and clarified.
5. Contributions must be reported to the Maven so that possible discrepancies in the accounts (system) may be found and clarified.


6. Dues: A one-time induction fee of 20,000 is charged upon acceptance of membership to White Haven. No quarterly dues are paid by House members. If the House should ever have financial difficulty, House Officers will organize fundraising auctions, hunts, etc., as necessary.
6. Dues: A one-time induction fee of 50,000 is charged upon acceptance of membership to White Haven. No quarterly dues are paid by House members. If the House should ever have financial difficulty, House Officers will organize fundraising auctions, hunts, etc., as necessary.


====Article VII Rules and Regulations:====
====Article VII Rules and Regulations:====
Line 134: Line 144:
A. House Rules
A. House Rules


- 1. No violence on House Grounds or at House events.
: 1. No violence on House Grounds or at House events, except for formally sanctioned duels during approved special events.


- 2. It is the duty of every Member and/or Officer to uphold House White Haven's Statement of Purpose, while setting an example as a productive citizen of any town or city.
: 2. It is the duty of every Member and/or Officer to uphold House White Haven's Statement of Purpose, while setting an example as a productive citizen of any town or city.


- 3. Theft from the House Vaults by an Officer with access is an inexcusable offense.
: 3. Theft from the House Vaults by an Officer with access is an impeachment offense.


- 4. In following the bylaws set apart by the Founders, members will strive to adhere to and abide by the general rules and policies of Gemstone IV. Violation of these rules may result in expulsion from the house and/or impeachment from an Officer position.
: 4. In following the bylaws set apart by the Founders, members will strive to adhere to and abide by the general rules and policies of Gemstone IV. Violation of these rules may result in expulsion from the house and/or impeachment from an Officer position.


B. Termination
B. Termination


- 1. In the event that a member or Officer violates these rules and/or bylaws the Luminary and Sage are responsible to act as mediator(s), gathering facts from witnesses and those involved. The Luminary and Sage will remain neutral parties at all times.
: 1. In the event that a member or Officer violates these rules and/or bylaws the Merrymaker and Lightweaver are responsible to act as mediator(s), gathering facts from witnesses and those involved. The Merrymaker and Lightweaver will remain neutral parties at all times.


- 2. The Luminary and Sage may terminate a membership for failure to adhere to House rules and bylaws, provided the member was offered an opportunity to have a hearing at which the member was permitted to defend against the termination. Such hearing will consist of the Luminary, Sage, and all Officers who can attend. Members involved in the matter may attend with permission of the Luminary and Sage, but will not have a voice in the matter.
: 2. The Merrymaker and Lightweaver may terminate a membership for failure to adhere to House rules and bylaws, provided the officer/member was offered an opportunity to have a hearing at which the officer/member was permitted to defend against the termination. Such hearing will consist of the Merrymaker, Lightweaver, and all Officers who can attend. Members involved in the matter may attend with permission of the Merrymaker and Lightweaver, but will not have a voice in the matter.


: 3. Hearing Notification: Upon notification of a hearing the one in question has 1 week to respond if more time is needed it is up to the person in question to notify an officer.
⚫
- 3. The Luminary and Sage will determine whether termination is necessary after the hearing. If the Luminary and Sage do not agree on the matter, the Lore Master will provide a tie-break vote.


⚫
: 4. The Merrymaker and Lightweaver will determine whether termination is necessary after the hearing. If the Merrymaker and Lightweaver do not agree on the matter, the Chronicler will provide a tie-break vote.
- 4. If terminated, a member may be allowed to re-apply for membership after 90 days while demonstrating eligibility for membership.


- 5. The Luminary and Sage will be the final judges on what constitutes noncompliance with these rules, regulations and bylaws while considering the advisory votes of other Officers and while subject to the impeachment power of the Officers.
: 5. The Merrymaker and Lightweaver will be the final judges on what constitutes noncompliance with these rules, regulations and bylaws while considering the advisory votes of other Officers and while subject to the impeachment power of the Officers.


====Article VIII Regalia:====
====Article VIII Regalia:====
Line 162: Line 172:
* House Coat-of-Arms: The shield is engraved with the image of a large white polar bear crouched, as if protecting her young. Surrounding her, in gold scroll work are engraved the words:"Hope, Service, Wisdom". Set into the background in pale pearl lettering is the phrase, "Ut Prosim". A gold and white banner stretches underneath which reads "White Haven".
* House Coat-of-Arms: The shield is engraved with the image of a large white polar bear crouched, as if protecting her young. Surrounding her, in gold scroll work are engraved the words:"Hope, Service, Wisdom". Set into the background in pale pearl lettering is the phrase, "Ut Prosim". A gold and white banner stretches underneath which reads "White Haven".


====Article IX – Current Officer List:====
== Current Officers ==

'''Merrymaker:''' [[Opalina]]

'''Lightweaver:''' [[Falvicar]]

'''Maven:''' [[Brokkrsten​]]

'''Agent:''' [[Kittai]]

'''Chronicler:'''

'''Lodestar:'''


'''Liaison:'''
Luminary & Sage: The Chairman and Co-Chairman of the House. Will act as a guiding light to not only Members and Officers of the House, but to the community at large. These leaders of the organization bear ultimate responsibility for the actions of the House as a whole. The Luminary and Sage have authority over all decisions and actions of the House organization and are also ultimately responsible for the same. As such, each may proxy for any other officer responsibilities in the event of absence, vacancy or need., or (at their discretion) delegate necessary functions (temporarily or permanently) to another Officer, with the assuming Officer’s permission.


'''Librarian:'''
Impresario: Responsible for organization, maintenance, and all correspondence pertaining to events both recurring and one-time. Also acts as the main contact for renting out the House Chapel, Ballroom, Banquet Hall and Greenhouse for public and private events.


'''Concierge''' [[Darphin]]
Scribe: Responsible for record-keeping, managing the House mailer list, membership list, and meeting notes, as well as the membership on the Officers-only OOC AIM chat group. Will assist Impresario as needed.


'''Scribe''' [[Chandrellia]]
Financier: Chief financial officer and responsible for maintaining the financial records of the House and seeing that all debts are paid and expenses are accounted. Responsible for withdrawing approved funds from the House coffers. Facilitates strategic thinking with the other Officers about short and long-term financial vitality. Establishes a Ledger that tells the Officers at a glance how the House is doing.


⚫
== Membership Application Process ==
Steward: Will assist the Financier as needed in maintaining the financial records of the House; to be available, when the Financier cannot be, to make approved withdrawals from the House funds. Will assist the Impresario with keeping records of any and all earnings from the renting out of the House's Chapel, Ballroom, Banquet Hall and Greenhouse. These records must be reported to the Financier in a timely manner.


1. We ask that prospective members have a general familiarity with and interest for White Haven's mission, activities, and values. Have you had some pleasant interactions with a White Haven member or officer? We recommend asking that person to sponsor your application. Prospective members should be at least level 5 and cannot be a member of any other house, or on the CHE blacklist.
Herald: The Public Relations contact for White Haven. Responsibilities include interfacing with local authorities and managing relations with other CHEs and MHOs. The Herald's goals include recruitment of new members and promoting House tenets and standards in the community. Herald is responsible for promotion/drawing people in for community events.


2. Once you are ready to apply, click the link on the house website to complete your online application.
Lore Master: Responsible for being a leader in education of Elanthian history, lore/magical studies, and current events to actively share that information freely with others and be a go-to source of information when needed. Oversees the House Library, and is responsible for at least one (1) yearly tutorial event.


3. White Haven officers will discuss your application and will vote.
⚫
====Article X: Membership Application Process====


4. We will then respond to you with an acceptance or rejection letter to the email address included in the application.
⚫
1. Before induction a player must have read and agreed to the GemStone IV House system.


5. If your application is approved, White Haven officers will schedule your induction. Inductions typically occur immediately following Service Nights​. However, alternative arrangements can be made at your request.
2. Before induction a player must have read and agreed to the House bylaws set forth here.


⚫
6. Prior to induction, please read and agree to the GemStone IV House system.
3.. Applicants will complete the application found at the [http://housewhitehaven.weebly.com Official White Haven Website] (or e-mail the completed application to housewhitehaven@gmail.com)


7. It is recommended that you also review White Haven Bylaws prior to induction. The bylaws include general rules of conduct that all house members will be held to.
4. Officers will review each application and discuss the applicants based on their responses.


8. Upon induction, members will pay one-time fee of 50,000 silvers (coins only, no notes please).
5. After one (1) week, if no Officer objects to the applicant’s membership a time frame will be scheduled with the applicant for induction.


Click here for the White Haven membership application page: https://housewhitehaven.weebly.com/membership.html
The Membership Application is as follows:
*Contact email
*Character Name
*Sponsor
*Race
*Profession
*Current locker location
*Why you wish to be a member of House White Haven
*How you can contribute to our community at White Haven and Icemule?
*What does the House White Haven Mission statement mean to you?


== Resources ==
== Resources ==

Latest revision as of 22:18, 25 November 2024

Ut Prosim

White Haven is a great house located in the town of Icemule Trace, and a member of the Co-operative Houses of Elanthia, or CHE.

It often provides various services at its public courtyard, and is a focus of the community of adventurers in the Icemule Trace, Pinefar Trading Post and all of the Northwatch region.

For more information, visit the House White Haven website: http://housewhitehaven.weebly.com/

Bylaws and Charter

PURPOSE OF THE HOUSE

White Haven was established as a beacon of hope to the citizens of Icemule against a world torn by differences. We strive to set an example by providing service and fellowship to all and seek to foster unity while enhancing the wisdom of our members. Our mission is to offer hope by fostering a peaceful and harmonious coexistence of all citizens of Icemule and Elanthia through our service and by striving to advance the wisdom of our members.

STATEMENT OF GOVERNING

The governing body is composed of ten Officer Positions. The Merrymaker and Lightweaver each bear ultimate responsibility and authority for the House as a whole, and are responsible for the actions and responsibilities of all other Officers. The Chronicler, Maven, Scribe, Lodestar, Liaison, Concierge, Librarian, and Agent are responsible for ensuring the functions and duties of their respective positions are satisfactorily met. Each Officer serves voluntarily to fulfill the responsibilities of the Elanthia House System rules, as well as any other duties as specifically delegated within the authority of the Merrymaker and Lightweaver. All Officers are subject to impeachment power of the Officers (see “Impeachment”).

HOUSE OFFICERS

HOUSE OFFICERS

White Haven has chosen ten primary House Officer positions. Their responsibilities and roles are defined below. House bylaws and policies are subject to change upon agreement of the Merrymaker and Lightweaver. Any changes to the bylaws opposed to will be brought to a majority vote, and in the event of a tie, the decision will be made final by the Merrymaker.

1&2. Merrymaker and Lightweaver: The Chairman and Co-Chairman of the House. Will act as a guiding light to not only Members and Officers of the House but to the community at large. These leaders of the organization are responsible for the actions of the House as a whole. The Merrymaker and Lightweaver have authority over all decisions and actions of the House organization and are also ultimately responsible for the same. As such, each may proxy for any other Officer’s responsibilities in the event of an absence, vacancy or need, or (at their discretion) delegate necessary functions (temporarily or permanently) to another Officer, with the assuming Officer's permission.

3. Chronicler: House records keeper. Organizes maintains and records all House events both recurring and unique. Keeps necessary records for archival and historical purposes for the House.

4. Maven: Chief financial officer and responsible for maintaining the financial records of the House and seeing that all expenses and income are accounted for.Responsible for withdrawing approved funds from the House coffers. Facilitates strategic thinking with the other Officers about short and long-term financial vitality. Reports monthly on expenditures/income/and state of finances and gives a yearly recording of such to the Chronicler.

5. Scribe: Assists the Chronicler with correspondence and event-planning. Also acts as the main contact for renting out the House Chapel, Ballroom, Banquet Hall and Greenhouse for public and private events.

6. Lodestar: Assists the Maven as needed with reporting and sharing records with the Chronicler.

7. Liaison: The Public Relations contact for White Haven. Responsibilities include interfacing with local authorities and managing relations with other CHEs and MHOs. The Liaison’s goals include recruitment of new members and promoting House tenets and standards in the community. Liaison is responsible for promotion/drawing people in for community events. Shares event information with News outlets.

8. Concierge: Works with Officers and members to create and realize House Events. Assists with tours and groundwork on the condition/update of the House. Reports pertinent information to the Chronicler for documentation purposes.

9. Librarian: Responsible for being a leader in the education of Elanthian history, lore/magical studies, and current events to actively share that information freely with others and be a go-to source of information when needed. Oversees the House Library and is responsible for at least one (1) yearly tutorial event. Gives a short report yearly on books in house, acquisitions, removals, and recommendations on updating, adding to the House Library.

10. Agent: The Agent shall act on behalf of House White Haven in matters of security both concerning the House and the entire region of Icemule. The Agent will acquire information pertinent to security matters. In times of invasion, danger from criminalities, and unlawful happenings the Agent will gather intelligence on these activities and report findings to the House Officers as a whole. The Agent is also charged with ongoing protection and security of the House grounds and the House officers. Is permanently on loan to provide protection to Icemule government officials, and any visiting officials to Icemule.

All Officers Are Expected To:

- Assist in event planning and organization.
- Attend meetings and events when possible.
- Abide by Gemstone IV policy and bylaws of the house and Officer Handbook.
- Set an example as a productive citizen and house member.

TERMS OF OFFICE

The ten offices - Merrymaker, Lightweaver, Chronicler, Maven, Scribe, Lodestar, Liaison, Concierge, Librarian, and Agent - are established for life, subject to the impeachment power of the combined vote as described below.

At any time, Officers may retire from their office voluntarily. In the event that an Officer should retire, advance to another position, or disappear without notification for an extended period of time (in excess of 60 days), then the position may be filled by another Officer upon receiving a majority vote of the remaining officers. Should no Officer receive a winning vote, the Merrymaker and Lightweaver will have the final say.

Should no Officer volunteer to fill the position, a public announcement will be made and applications accepted from the general membership. The remaining Officers will interview and by vote, induct a succeeding Officer.

IMPEACHMENT

The House Officers (other than the Officer in question) may, by unanimous vote, replace or remove any Officer from their station, including the Merrymaker and Lightweaver. Upon Impeachment, the role should be filled using the aforementioned methods of replacement. Impeachment is an extreme action, indicating a failing of the House Officers and Leaders to practice what they preach -- peaceful and harmonious coexistence. It should therefore never occur save the most dire circumstances. Impeachment may also be grounds for expulsion from House membership. See Article VII.B for guidelines.

BYLAWS

Article I Name:

The name of this officially recognized House is White Haven.

Article II Membership Requirements:

1. A member must be at least level 5. The member must pay dues as described below. The member must not be a member of any other House, nor be on the CHE blacklist. The member must have read and agreed to follow the House System Rules and these bylaws.

2. The applicant is required to follow the procedure as explained in Membership Application Process at the end of these bylaws.

3. The applicant must be sponsored by at least one House Officer or current member and not be objected to by any Officer. If there is no such objection after one week's notice, the Merrymaker or Lightweaver will induct the applicant. A rejected applicant is free to request reconsideration at any time subject to the same requirements.

4. Once approved for membership, the applicant will be contacted to establish an appointment for their induction.

5. Upon induction, applicants will pay 50,000 silver in a one time membership due.

6. Membership is unrestricted by consideration of nationality race, creed, life-style, size, color, sex or age.

7. The member must provide the officers with an e-mail address at the time of application.

Article III Membership Services:

1. Social Standing (friends!).

2. Coat of Arms: Available to be added as appropriate at the local Engraver.

3. Storage Facility: Increased locker size.

4. Includes all non-membership services at no additional fee.

5. Hot Springs: The Hot Springs is the House Pool, where members may relax and swim as their heart desires.

6. Greenhouse: The Greenhouse is maintained by the House for special events like weddings and parties. It can be reserved, for a fee, for private events by members or non-members through the House Officer--Scribe.

7. Library, Music Room, Curiosity Room and Lounge: These rooms, maintained by the House are also for member use.

8. Workshop: The workshop is designed for the use of the House Mage and other Members as designated below for the purposes of enchanting. Members and Officers may use the workshop at will for the purposes of Enchanting, Recharging magical items and Imbedding spells. Non-members may use the Workshop only when accompanied by a House Officer or Member.

Article IV Non-Membership Services:

1. Grand Courtyard: The Grand Courtyard will be maintained by the House as a place for all citizens to find healing, and for all empaths and clerics to work at their chosen professions in relative peace and quiet (compared to the city streets). This room is an Earthnode. There will also be a monument promoting those individuals, Houses, and other organizations which provide monetary support to the House.

2. White Haven Banquet Hall: The Banquet hall will be maintained by the House as a place for special events such as wedding receptions and parties. The Banquet Hall may be reserved for such private events, for a fee, by non-members whom have asked the Scribe for such, or reserved for such use by members.

3. Chapel and Meeting Room and Guest Rooms: The Chapel will be maintained by the House, for use of weddings and prayer services. The Chapel may also be reserved for a fee by non-members who have asked the Scribe for such. The Meeting Room, also maintained by the House, shall be used for member and Officer Meetings. White Haven also has Guest rooms that shall be maintained by the House, for use by members and their guests, or for non-members who have rented them from the Scribe, for private purposes.

4. Locksmith’s Den: The Locksmith’s Den will be maintained by the House as a place for all citizens to find locksmiths willing to open containers for tips and for all locksmiths of suitable skill to pick locks in relative peace and quiet (compared to the city streets). Accessible through the Courtyard, through the Arch, and available to the public.

Article V Membership

1. Categories of membership in this House are General Member, Officer and Emeritus Founder.

A. General Member: A player who has met minimum House and government standards for membership and paid 50,000 silvers in lifetime dues. General members do not pay quarterly dues.
B. Officers: A general member who has shown a desire and initiative to assist and serve their fellow house members. They are placed in office by a majority vote of Officers, with the Merrymaker giving a tie-break vote if necessary. Officers must have been a member of the house for a minimum of (4) months, unless special circumstances and a majority vote of remaining Officers applies. They are required to complete an Officer application and complete an interview process with the current board of Officers. Once chosen for office, additional authority, privileges, and responsibilities are added upon their shoulders as detailed in these bylaws.
At any time, Officers may retire from their office. General members will then have opportunity to apply to succeed them in their responsibilities. Only individuals who have been a member of the House for at least (4) months are eligible to apply, unless special circumstances as well as a unanimous vote of the remaining Officers applies. The application process must be done both publicly (announced personally their intention to apply at a House meeting or Event) and privately (e-mail to the House officers). The successor chosen by majority vote of the current Officers becomes the new Officer. The retiring Officer becomes simply a general member.
C. Emeritus Founders: White Haven Founders are no longer active and have passed their responsibilities down to our current Officers. Current members and Officers pay tribute and give thanks for the efforts and vision which lead the establishment of our noble and long-standing House: White Haven, the only Official House in Icemule Trace.

Our Emeritus Founding Officers are as follows: Tivas, Sigurd, Llyleth, Everan, Gwendolyne d'Britannia, Xyelin, Pacioli

Article VI Finances:

1. Membership contributions to General House Funds will be considered donations to the House.

2. Purpose of General House Fund: The General Funds can be drawn upon by the Maven for House expenses, House entertainment (parties), loans, etc. Members are not required to contribute to General House Fund.

3. Contributions do not entitle a member to special privileges.

4. Contributions will not be accepted in lieu of dues or loan payments.

5. Contributions must be reported to the Maven so that possible discrepancies in the accounts (system) may be found and clarified.

6. Dues: A one-time induction fee of 50,000 is charged upon acceptance of membership to White Haven. No quarterly dues are paid by House members. If the House should ever have financial difficulty, House Officers will organize fundraising auctions, hunts, etc., as necessary.

Article VII Rules and Regulations:

A. House Rules

1. No violence on House Grounds or at House events, except for formally sanctioned duels during approved special events.
2. It is the duty of every Member and/or Officer to uphold House White Haven's Statement of Purpose, while setting an example as a productive citizen of any town or city.
3. Theft from the House Vaults by an Officer with access is an impeachment offense.
4. In following the bylaws set apart by the Founders, members will strive to adhere to and abide by the general rules and policies of Gemstone IV. Violation of these rules may result in expulsion from the house and/or impeachment from an Officer position.

B. Termination

1. In the event that a member or Officer violates these rules and/or bylaws the Merrymaker and Lightweaver are responsible to act as mediator(s), gathering facts from witnesses and those involved. The Merrymaker and Lightweaver will remain neutral parties at all times.
2. The Merrymaker and Lightweaver may terminate a membership for failure to adhere to House rules and bylaws, provided the officer/member was offered an opportunity to have a hearing at which the officer/member was permitted to defend against the termination. Such hearing will consist of the Merrymaker, Lightweaver, and all Officers who can attend. Members involved in the matter may attend with permission of the Merrymaker and Lightweaver, but will not have a voice in the matter.
3. Hearing Notification: Upon notification of a hearing the one in question has 1 week to respond if more time is needed it is up to the person in question to notify an officer.
4. The Merrymaker and Lightweaver will determine whether termination is necessary after the hearing. If the Merrymaker and Lightweaver do not agree on the matter, the Chronicler will provide a tie-break vote.
5. The Merrymaker and Lightweaver will be the final judges on what constitutes noncompliance with these rules, regulations and bylaws while considering the advisory votes of other Officers and while subject to the impeachment power of the Officers.

Article VIII Regalia:

  • House Colors: White and Gold
  • House Pin: A white-gold bear's head pin, under which are inscribed the words Hope, Wisdom, and Service
  • House Tenets: Hope, Wisdom, and Service
  • House Motto: Ut Prosim - That I may serve.
  • House Coat-of-Arms: The shield is engraved with the image of a large white polar bear crouched, as if protecting her young. Surrounding her, in gold scroll work are engraved the words:"Hope, Service, Wisdom". Set into the background in pale pearl lettering is the phrase, "Ut Prosim". A gold and white banner stretches underneath which reads "White Haven".

Current Officers

Merrymaker: Opalina

Lightweaver: Falvicar

Maven: Brokkrsten​

Agent: Kittai

Chronicler:

Lodestar:

Liaison:

Librarian:

Concierge Darphin

Scribe Chandrellia

Membership Application Process

1. We ask that prospective members have a general familiarity with and interest for White Haven's mission, activities, and values. Have you had some pleasant interactions with a White Haven member or officer? We recommend asking that person to sponsor your application. Prospective members should be at least level 5 and cannot be a member of any other house, or on the CHE blacklist.

2. Once you are ready to apply, click the link on the house website to complete your online application.

3. White Haven officers will discuss your application and will vote.

4. We will then respond to you with an acceptance or rejection letter to the email address included in the application.

5. If your application is approved, White Haven officers will schedule your induction. Inductions typically occur immediately following Service Nights​. However, alternative arrangements can be made at your request.

6. Prior to induction, please read and agree to the GemStone IV House system.

7. It is recommended that you also review White Haven Bylaws prior to induction. The bylaws include general rules of conduct that all house members will be held to.

8. Upon induction, members will pay one-time fee of 50,000 silvers (coins only, no notes please).

Click here for the White Haven membership application page: https://housewhitehaven.weebly.com/membership.html

Resources

Retrieved from "https://gswiki.play.net/index.php?title=White_Haven&oldid=230008"